PALM BEACH PLANTATION COMMUNITY DEVELOPMENT DISTRICT

PALM BEACH COUNTY REGULAR BOARD MEETING APRIL 19, 2023
4:00 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.palmbeachplantationcdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
PALM BEACH PLANTATION COMMUNITY DEVELOPMENT DISTRICT
Palm Beach Plantation Clubhouse 8751 Palm Beach Plantation Boulevard Royal Palm Beach, Florida 33411 REGULAR BOARD MEETING
April 19, 2023
4:00 p.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
March 15, 2023 Regular Board Meeting…	Page 2
Old Business
New Business
Consider Approval of Proposals for Lake 8 Erosion…	Page 6
Administrative Matters
Financial Update…	Page 7
Board Members Comments
Adjourn

LOCALiQ
The Gainesville Sun I Tile Ledger Daily Commercial I Ocala StarBanner News Chief I Herald-Tribune
News Herald I The Palm Beach Post
Northwest Florida Daily News

PO Box 631244 Cincinnati, OH 45263-1244

PALM BEACH PLANTATION

PROOF OF PUBLICATION
Palm Beach Plantation Cdd Palm Beach Plantation Cdd 250 I BURNS RD
STEA

PALM BEACH GARDENS FL 334105207

STATE OF FLORIDA, COUNTY OF PALM BEACH

The Palm Beach Post, a daily newspaper printed and published in the city of West Palm Beach and of general circulation in Palm Beach, Martin, Okeechobee and St Lucie Counties, Florida; and personal knowledge of the facts herein state and that the notice hereto annexed was Published in said newspapers in the issues dated or by publication on the newspaper's website, if authorized, on:

10/07/2022

and that the fees charged are legal.
Sworn to and subscribed before on 10/07/2022

My commision expires

Publication Cost:	$241.02

COMMUNITY DEVELOPMENT DISTRICT
FISCAL YEAR 2022/2023 REGULAR MEETING SCHEDULE NOTICE IS HEREBY GIVEN that
the Board of Supervisors of the Palm Beach Plantation Community Development District will hold Regular Meetings for Fiscal Year 2022n023 at 4:00 p,m. at the Palm Beach Plantation Clubhouse located at 8751 Palm Beach Plantation Boulevard, Raval Palm Beach, Florido 33-411. on:
October 191 2022
November 16, 2022
December 21, 2022
January 18, 2023
February 15, 2023
Morch 15, 2023
April 19,2023
Moy 17, 2023
June 21, 2023
July 19, 2023
August 16, 2023
September 20, 2023
The purpose of the meetings is to conduct any business coming before the Boord. Meetings ore open to the public and will be conducted in accordance with the provisions of Florido low. Copies of agendas for any of the meetings may be obtained on the District's website or by contacting the District Manager at (561) 630-4922 and/or toll-free at 1- 877-737-'1922 prior to the dote of the particular meeting.
From time to time one or more Supervisors may participate by tele­ phone; therefore a speaker tele­ phone will be present ot the meeting location so that Supervisors may be fully informed of the discussions toking place. Meetings may be continued as found necessary to a time and place specified on the record.
If any person decides to appeal onY
decision mode with respect to ony matter considered of these meet­ ings, such person will need o record of the proceedings and such person may need to insure that a verbatim record of the proceedings is mode of his or her own expense and which record includes the testimony and evidence on which the appeal is based.
In occordonce with the provisions of the Americans with Disabilities Act, onY person requiring special accom­ modations or on interpreter to participate at any of these meetings should contact the District Manager at (561) 630-4922 and/or toll free 1-
877-737-4922 at least seven (7) days prior to the dote of the particular meeting.
Meetings may be cancelled from time to time without advertised notice.
PALM BEACH PLANTATION COMMUNITY DEVELOPMENT DISTRICT
'www.polmbeachplontationcdd.org

Order No:	7862594
Customer No:	730536
PO #:	FY 22/23 Meetings
THIS IS NOT AN INVOICE!
Please do 110/ use this form for payment remittance.

# of Copies:
1

Oct. 7, 2022 #7862594

VICKY FELTY
Notary Public State of Wisconsin

Page 1 of 1

PALM BEACH PLANTATION COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
MARCH 15, 2023

CALL TO ORDER

District Manager Michael McElligott called to order the Regular Board Meeting of the Palm Beach Plantation Community Development District on March 15, 2023, at 4:07
p.m. in the Palm Beach Plantation Clubhouse located at 8751 Palm Beach Plantation Boulevard, Royal Palm Beach, Florida 33411.

PROOF OF PUBLICATION

Mr. McElligott presented proof of publication that notice of the Regular Board Meeting had been published in The Palm Beach Post on October 7, 2022, as legally required.

DECLARE BOARD SEAT VACANCY & CONSIDER NOMINATIONS

Mr. McElligott explained that seats 1, 3, and 5 were up for election in November of 2022 and no one qualified for those seats. At this time the Board members in those seats are holdovers and it would be appropriate to declare the seats vacant and consider nominations to fill those seats for the 4-year term ending in 2026.

There was a motion by Mr. Feltz, with a second by Mr. Warnet, to declare seat 1 vacant, and to nominate Mrs. Delgado to fill seat 1 for the remainder of the 4-year term ending in 2026. The motion passed 4-0. Since there were no other nominations, Mrs. Delgado won the seat by acclamation.

There was a motion by Mr. Feltz, with a second by Mr. Vey, to declare seat 3 vacant, and to nominate Mr. Warnet to fill seat 3 for the remainder of the 4-year term ending in 2026. The motion passed 4-0. Since there were no other nominations, Mr. Warnet wins the seat by acclamation.

There was a motion by Mr. Feltz, with a second by Mr. Warnet, to declare seat 5 vacant, and to nominate Mr. Vey to fill seat 5 for the remainder of the 4-year term ending in 2026. The motion passed 4-0. Since there were no other nominations, Mr. Vey wins the seat by acclamation.

SEAT NEW BOARD MEMBERS, ADMINISTER OATHS, & REVIEW BOARD RESPONSIBILITIES AND DUTIES

Mr. McElligott administered the Oath of Office to all 3 newly appointed Board members. Mr. McElligott also briefly went over the Board responsibilities and duties.

ESTABLISH A QUORUM

PALM BEACH PLANTATION COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
MARCH 15, 2023

Present and constituting a quorum were Russ Warnet, Richard Feltz, Rebecca Delgado and Bob Vey.

Staff in attendance were District Managers Michael McElligott of Special District Services, Inc. and District Counsel Michael Pawelczyk of Billing, Cochran, Lyles, Mauro & Ramsey, P.A., and District Engineer Matthew Kahn of Caulfield & Wheeler Inc.

ELECTION OF OFFICERS

Mr. McElligott explained that since we have sat the Board members to new terms, it is appropriate to elect the officers of the board. The current slate of the board has Mr. Warnet as Chair, Mr. Feltz as Vice Chair, Mrs. Delgado, Mr. Vey, and Mr. Brackett as Assistant Secretaries, and Mr. McElligott as the Secretary and Treasurer.

A motion was made by Mrs. Delgado, with a second from Mr. Feltz, to keep the current slate of officers the same. The motion passed 4-0.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
January 18, 2023, Regular Board Meeting

Mr. McElligott presented the minutes of the January 18, 2023, Regular Board Meeting and asked if there were any changes or corrections. Without comment, a motion was made by Mr. Vey, seconded by Mrs. Delgado that the minutes of the January 18, 2023, Regular Board Meeting be approved, as presented. That motion passed unanimously.

OLD BUSINESS

Update on RFP for Lake 8 Erosion Project

Mr. Kahn informed the Board that boundary and topographic surveys have been done and the bid package has been sent out. Currently there are 6 potential companies that may bid on the project. The bids are scheduled to be back in time to review and consider at the April meeting. Mr. Warnet asked if the linear feet of work needed to be done on Lake 8 was more or less than the last project they did for Lake 6. Mr. Kahn explained that Lake 8

PALM BEACH PLANTATION COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
MARCH 15, 2023

has more linear feet of repair needed, and cost of work has gone up since the lake 6 project of 2019, so we would expect to see higher bids than the lake 6 project.

NEW BUSINESS

Consider Resolution No. 2023-01 – Adopting a Fiscal Year 2023/2024 Proposed Budget

Mr. McElligott presented Resolution No. 2023-01.

RESOLUTION NO. 2023-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PALM BEACH PLANTATION COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET FOR FISCAL YEAR 2023/2024; AND PROVIDING AN EFFECTIVE DATE.

Mr. McElligott presented the budget. There was a lot of discussion regarding the cost of the future lake erosion projects and the speed of replenishing the reserve funds to pay for them. The budget presented did not include an increase, but if the Board wants to start doing the lake bank projects quicker and more often, we will need to increase the O&M assessment to build the reserve balance faster. Mr. McElligott reminded the Board that this is the proposed budget that sets the max assessment rate. The Board can lower O&M assessment rate at the final budget hearing, but not increase it.

After an extensive conversation, a motion was then made by Mr. Feltz, seconded by Mr. Vey, passing Resolution 2023-01 – Adopting a Fiscal Year 2022/2023 Proposed Budget as amended to include a $75 increase to the O&M assessment and setting the Public Hearing for June 21, 2023, at 4:00 p.m. The motion passed unanimously.

Consider Approval of Adjustment to District Counsel Fee Structure

Mr. Pawelczyk reviewed the memo in the meeting materials. He explained that the District Counsel rates have not increased since 2003. Mr. Warnet commented that the district counsel has always done a great job and has been a pleasure to work with. Mr. Warnet also commented that it has been too long for them not to have had any increases.

A motion was then made by Mrs. Delgado, seconded by Mr. Feltz, to approve the adjustment to the District Counsel fee structure as presented. The motion passed 4-0.

ADMINISTRATIVE MATTERS

PALM BEACH PLANTATION COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
MARCH 15, 2023

Financial Report

Mr. McElligott presented the Financial Report in the meeting book and opened it up for any questions. There was no action required.

Other Matters

There were no other matters.

BOARD MEMBER COMMENTS

There were no Board member comments.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Vey, seconded by Mr. Warnet to adjourn the Regular Board Meeting at 4:54 p.m. That motion passed unanimously.

Secretary/Asst. Secretary	Chair/Vice Chair

CONSIDER APPROVAL OF PROPOSALS FOR LAKE 8 EROSION

TO BE DISTRIBUTED UNDER SEPARATE COVER

Palm Beach Plantation Community Development District
Budget vs. Actual
October 2022 through March 2023

Oct '22 - Mar 23	22/23 Budget	$ Over Budget	% of Budget
 			
Ordinary Income/Expense Income
363.100 · O & M Assessments	114,376.57		120,614.00		-6,237.43		94.83%	
363.810 · Debt Assessments	456,476.65		481,699.00		-25,222.35		94.76%	
363.820 · Debt Assessment-Paid To Trustee	-434,864.28		-462,431.00		27,566.72		94.04%	
363.831 · Discounts For Early Payments	-22,423.32		-24,093.00		1,669.68		93.07%	
369.401 · Interest Income	2,970.89		240.00		2,730.89		1,237.87%	
Total Income	116,536.51		116,029.00		507.51		100.44%	
Expense								
511.122 · Payroll Expense	155.85		640.00		-484.15		24.35%	
511.131 · Supervisor Fee	1,800.00		8,000.00		-6,200.00		22.5%	
511.305 · Maintenance/Contingency	0.00		7,500.00		-7,500.00		0.0%	
511.310 · Engineering	11,507.50		10,000.00		1,507.50		115.08%	
511.311 · Management Fees	17,982.00		35,964.00		-17,982.00		50.0%	
511.312 · Secretarial Fees	2,100.00		4,200.00		-2,100.00		50.0%	
511.315 · Legal Fees	3,286.00		8,500.00		-5,214.00		38.66%	
511.318 · Assessment/Tax Roll	0.00		3,000.00		-3,000.00		0.0%	
511.320 · Audit Fees	0.00		3,600.00		-3,600.00		0.0%	
511.330 · Arbitrage Calculation Rprt Fee	0.00		650.00		-650.00		0.0%	
511.450 · Insurance	6,441.00		6,000.00		441.00		107.35%	
511.480 · Legal Advertisements	241.02		1,300.00		-1,058.98		18.54%	
511.512 · Miscellaneous	167.52		875.00		-707.48		19.15%	
511.513 · Postage and Delivery	11.13		300.00		-288.87		3.71%	
511.514 · Office Supplies	127.65		675.00		-547.35		18.91%	
511.515 · Website Management Fees	625.02		1,250.00		-624.98		50.0%	
511.540 · Dues, License & Subscriptions	175.00		175.00		0.00		100.0%	
511.732 · Reserve/Contingency	0.00		11,800.00		-11,800.00		0.0%	
511.733 · Trustee Fees	0.00		4,100.00		-4,100.00		0.0%	
511.735 · County Appraiser & Tax Coll Fee	6,604.30		7,500.00		-895.70		88.06%	
Total Expense	51,223.99		116,029.00		-64,805.01		44.15%	
1et Ordinary Income	65,312.52		0.00		65,312.52		100.0%	
1et Income	65,312.52		0.00		65,312.52		100.0%	

Bank Balance As Of 3/31/23	$	272,295.08	
Accounts Payable As Of 3/31/23	$	10,581.52	
Accounts Receivable As Of 3/31/23	$	-	
Total Fund Balance As Of 3/31/23	$	261,713.56